With the exception of grant programs that have an effort requirement, or where terms and conditions prohibit such reductions, NIH will not require prior approval for the reduction in effort for Senior/key personnel named in the Notice of Award (NoA) during a no-cost extension. However, consistent with the NIH Grants Policy Statement Chapter 188.8.131.52, recipients are reminded that for active NIH awards, the PD/PI and other Senior/key personnel named in the NoA must devote a measurable level of effort.
1- During the Just-In-Time Phase (pre-award). You will need: Active, Pending Projects and an Overlap statement. Do NOT include Completed work.
2- When you update a person’s NIH Biosketch. You will need: Active, Completed (for the last 3 years). Do NOT include pending grants or overlap. Do NOT include direct annual costs or effort reporting.
3- RPPR reports: Include ACTIVE grants only and there also needs to be a statement addressing significant changes (new funding/ expired funding) in the last year. You do NOT include pending or completed activity. Do NOT include overlap.
4- To feed into a training grant table. Typically, training grants want information on Active and Pending grants only.
Under amount proposed, enter the full direct salary of the person’s cost share
% of direct cost= The person’s cost share salary total is what % of the entire direct costs for the whole project (like: If Prof. X is getting a $20,000 total cost share for all years of the project and the whole project (all years) direct cost is $200,000, then the answer is 10%)
From the Fed RPPR Guidance (version: 01.31.2014), link here. Bolded for faster reading. This is from
major notes: (for personnel effort table only)
-only report PI + those who have 1.0 cal months effort or more.
– For PI only, if their effort is < 0.41 Cal. Month, then round to zero.
Include (1) the PD/PI regardless of effort devoted to the project and (2) each person who has worked at least one person month per year on the project during the reporting period, regardless of the source of compensation.
Round to the nearest whole person month that the individual worked on the project. For example, if the individual worked 2.25 person months, indicate 2 person months. If the individual worked 4.7 person months, indicate 5 person months. If the PD/PI worked 0.5 to 1 person month, round up to 1 person month. If the PD/PI worked 0.1 to 0.4 person month, round down to 0 (zero).
Person months reported on the RPPR are intentionally rounded to the nearest whole number to provide for generalized reporting consistent across federal agencies that support research activities. Although it is possible to report 0 (zero) person month for the PD/PI on the RPPR if the PD/PI worked .1 to .4 person month, a PD/PI must have measurable effort.